FAQ
REGISTRATION AND PAYMENT QUERIES
Bookings can only be made via the website registration page. We are not able to take any registrations over the phone but if you have any problems making your booking online please call +44 (0)20 8267 4064 to speak to a member of the customer services team.
If you are looking to make a group booking for the conference, at the beginning of the registration process please choose one of the following: ‘Registration contact is not attending, but there are other attendees’ or ‘Registration contact is attending along with other attendees’.
We can only accept card payments for bookings under £600. For group bookings above this amount payment is available via invoice until Monday 17 May 2022.
If you have opted to pay via invoice the booking confirmation email will include a copy of the invoice. The full conference fee must be paid, in clear funds and in accordance with the instructions set out in the invoice, within 30 days of the date of the invoice or before the event date, whichever is earlier. If your company uses Purchase Order Numbers, please supply this at the time of booking as failure to do so may cause problems with your booking. If at a later date you wish to pay your invoice by credit card, please call the phone number at the bottom of the invoice. Payment for your place at the event must have cleared before your registration badge will be emailed to you.
If you have opted to pay via credit card upon registration you will receive an email confirmation from Stripe and a receipt will be emailed to you. If you are booking within 6 weeks of the event (after 17 May) we will require payment by credit card. Please note that we only accept MasterCard and Visa. American Express cannot be accepted.
If this causes difficulty then please contact our customer services team on +44 (0) 208 267 4064 or email ics@haymarket.com. Please note we do not accept cash or cheque payments.
As this is an educational event organised by a registered charity VAT is not payable on delegate fees
Once you have completed your registration, a booking confirmation will be emailed directly to the delegate. Please ensure we have up-to-date contact information and check your junk mail to ensure this email has not been blocked.
If you have not received a booking confirmation within 48 hours of completion, please contact our customer service team on ics@haymarket.com.
Joining instructions will be emailed to you a week prior to the congress.
Substitute delegates are welcome at no extra charge but we require you to advise us of any substitutions (including full contact details and accessibility requirements) no later than Monday 17 May 2022.
Cancellation of registrations must be received in writing to ics@haymarket.com.
Cancellations received will be refunded at the following rates:
- On or before 28 March: full fee less a £45 administration fee
- Between 29 March and 16 May: we will refund 50% of the registration fee less a £45 administration fee
- From 17 May : we regret that no refund can be made
No, all delegates must purchase their own ticket to attend.
We have a range of ticket options available including one-day two-day and three-day congress tickets. You also have the option to add social event and workshop tickets to your booking.
Discounted super earlybird rates are available until 4 March 2022. Earlybird rates will then be available until 22 April 2022.
Yes, virtual registration for State of the Art 2022 is now open. You can register for virtual attendance using the booking form here
If you are an Overseas Delegate and require a letter of invitation to the conference to support your Visa application, please email ics@haymarket.com to request this.
Please ensure you include your full name, passport number, passport expiry date, date of birth and nationality in your email. We also require you to specify the consulate or embassy you wish your letter to be addressed to. See here for a list of embassies and consulates: www.gov.uk/world/embassies
Please note we are not able to provide invitation letters to those who are not planning to attend the conference (e.g. partners). Invitation letters can only be provided to those who have registered and paid for the conference.
No, a single delegate pass does not include access for accompanying partners. If you are travelling to the conference with a partner or associate, please ensure they have registered for their own delegate ticket prior to the event.
If you are travelling to the UK with a partner or associate who is not intending to attend the congress with you, Belfast city and the surrounding areas have a wealth of culture, art, tours and activities. Please visit the website here for more information, so that they can plan their trip in advance while you attend the congress.
Yes, onsite registration is currently possible for in person tickets, however, we recommend completing your registration before arriving onsite. If you would like to register and pay onsite we will require payment by credit card (MasterCard and Visa only). Please note we do not accept cash or cheque payments onsite.
If this causes difficulty then please speak to a member of our registration team onsite.
Please be aware that onsite registration may change, subject to COVID-19 restrictions.
ATTENDING THE EVENT
The State of the Art 2022 congress will take place 29 June - 1 July 2022, at the ICC Belfast.
Venue Address: 2 Lanyon Pl, Belfast BT1 3WH
We are also holding a number of workshops on 28 June which are available to book online via the registration page.
We have partnered with MICE Concierge to provide you with a free online accommodation booking service. This is a flexible service which allows you to book accommodation to suit your needs and budget. Special rates have been negotiated at a number of accommodation options close to the congress venue.
Book your accommodation online here: https://miceconciergeme.com/
Belfast is accessible from the UK, Europe and the rest of the world. Located 10 minutes outside of the city centre, road, rail, air and sea routes bring you within minutes’ walking or driving distance from ICC Belfast. The venue’s address is 2 Lanyon Pl, Belfast BT1 3WH.
We are pleased to offer delegates discounted ferry travel with Stena Line. Plus, Belfast Visitor Pass for unlimited public transport travel in Belfast City with Translink.
For more information, to plan your journey and discounted travel please visit our website here.
CC Belfast is located within the heart of the City Centre which offers access to a wide range of car parking facilities within walking distance to the Congress.
APCOA Parking Lanyon Place - The car park is surrounded by shopping centres, places to eat and located just 100 metres from ICC Belfast.
The Hilton Belfast - The Hilton Belfast multi-storey car park is just a 4 minute walk to ICC Belfast.
If you have any particular requirements, disabilities, or any other needs we should be aware of, there will be an option to specify when you register for the event. Alternatively, please email ics@haymarket.com as soon as possible.
Joining instructions will be sent to your registered email address one week prior to the conference. Please ensure your contact information is up to date. If you have not received this information, please email ics@haymarket.com with your booking reference number.
If you have any particular requirements, disabilities, or any other needs we should be aware of, there will be an option to specify when you register for the event. Alternatively, please email ics@haymarket.com as soon as possible.
Lunch and refreshments are included in the ticket price.
At the time of booking your registration online, you will be given the opportunity to disclose any dietary requirements. If these change after you have completed registration please contact the customer service team by email at ics@haymarket.com as soon as possible.
The dress code for the conference is smart casual and comfortable shoes are recommended.
All delegates have the opportunity to submit questions during sessions with a live Q&A. A user guide will be provided with your joining instructions.
State of the Art 2022 will give all delegates the opportunity to connect and network with peers throughout the congress.
The congress organisers will also be hosting a social event from 8pm - late on Thursday 30 June. Social event tickets are available to to purchase online via the SOA22 registration form for £25 each. Each ticket includes access to The Dark Horse, The Duke of York,The Harp Bar and The Orpheus Bar. Plus, three drinks and entertainment. Click here for more information.
ePosters will be displayed on large digital screens in the exhibition area. Users can browse the programme, search by poster number/title and filter by topic. Each poster will include an abstract, PDF poster, authors and, where applicable, an option to contact the authors by email.
There will also be a number of oral presentations taking place throughout the congress. The full agenda will be available on the website from end of february.
Occasionally, speakers are prevented from presenting for personal or business reasons. Although we do endeavour to find suitable replacements of a similar calibre, we cannot guarantee any specific case studies, speakers or sessions. We appreciate your understanding and ask you to check the website regularly for updates.
State of the Art event sponsors and partners may want to share information and news about products and services with you, if you have viewed their sponsored content. Haymarket Media Group, organisers of ICS conferences and events, takes your privacy seriously. Sharing your details with sponsors and partners is always your choice and you will always be provided with a clear opportunity to indicate if you would prefer us not to share this information during registration. If you would like to change your preferences please email us via ics@haymarket.com.
AFTER THE EVENT
Certificates of attendance will be sent to your registered email address 7 working days after the event.
We recommend that you keep note of the sessions you attend at the conference. Conference sessions can be added to your personalised schedule and downloaded to your calendar.
We request permissions from all of our speakers to share their presentation slides so that they are available for delegates to download post-event, but not all speakers give us permission to do so. Some speakers may provide abridged versions. What we are legally permitted to publish online, will be made available to you as soon as possible. This tends to be within one week of the conference.
All event attendees will be emailed a feedback questionnaire after the event. If you would like to give any additional feedback or suggestions, please email ics@haymarket.com.
ABSTRACT SUBMISSIONS
Abstracts must be submitted by 23:59pm Sunday 6 March 2022. If you are successful you must accept your place by 9 May 2022 and register by 31 May 2022.
No, you are not required to be an ICS member to submit an abstract.
Individuals may submit an unlimited number of abstracts as co-authors, however we have a strict policy that one ticket must be purchased for each individual poster presented, at the appropriate rate for that presenter according to their professional status on the first day of the event.
More information, including abstract submission guidelines can be downloaded from the website here.
No, abstracts can be submitted only via the online submission service. Any abstract sent by email will not be accepted and automatically returned to the sender.
No, abstracts may only be submitted for consideration under one topic.
Abstract text must not exceed 350 words (250 words for the abstract, 100 words for any conflicts of interest); heading maximum of 160 characters.
Yes, abstracts should be structured under specific headings according to submission type. For more information please refer to the abstract submission guidelines.
Yes, you may add up to one table and one graph to your submission.
You can include up to 10 co-authors. Please include authors at the time of submission.
Any edits to submitted abstracts can be made up until the abstract submission deadline, Sunday 6 March 2022
You will be asked to assign the presenting author at the time of submission. If the presenter needs to be changed afterwards, please send an email to ics.submissions@haymarket.com, including the presenters name, job title, organisation and contact details as soon as possible.
In all cases, the presenter must be part of the submitted authors list and be able to present and discuss all aspects of the abstract.
Presenting authors must register at the appropriate rate for that presenter according to their professional status on the first day of the event. Accepted abstracts for which a presenting author has not registered and paid the registration fee, will be withdrawn, will not be presented at the conference and will not be published in the Journal of Intensive Care Society (PubMed Indexed). The deadline for presenting author registration is 31 March 2022.
It is possible to save an incomplete abstract, you will save your work as you proceed through the pages, if you have to stop part way through the process your submission will be saved and you can return to complete your work at a later stage. Once submitted you can log back into your submission and amend it. Any edits to abstracts already submitted must also be finalised by the submission deadline, 23:59pm Sunday 6 March 2022.
You will save your work as you proceed through the pages, if you have to stop part way through the process your submission will be saved and you can return to complete your work at a later stage
If you decide to withdraw your abstract prior to the submission deadline (Sunday 6 March 2022), you may log into the abstract submission system and withdraw your abstract there.
After this deadline, abstract withdrawal requests should be emailed to ics.submissions@haymarket.com. Please include your abstract submission ID number, title, and the presenting author’s name in your email.
You can either delete them or you can leave them in the system as “not submitted”. Please note that you will receive reminders to submit them.
You will receive email confirmation that your abstract has been received. Please re-check your junk/spam email folder. If still not received please contact ics.submissions@haymarket.com.
Submitting authors will be notified, via email, of the outcome of their submission w/c 25 April. To ensure receipt of your notification, it is important that you provide a correct email address for the submitter and the presenting author.
Unfortunately due to the volume of applications and the size of the conference, we are unable to provide individual feedback on poster submissions during any stage of the process.
SPONSORSHIP AND EXHIBITING AT THE CONFERENCE
Are there any sponsorship and partnership opportunities available?
To find out how to become a sponsor or exhibitor and to hear about our customised packages which offer you a full range of promotional opportunities, please contact Joy Clarke, Sales Director via joy.clarke@haymarket.com.
More information for Sponsors and Exhibitors is also available via the website.
MY QUESTION HAS NOT BEEN ANSWERED HERE, WHO DO I CONTACT?
Please contact the customer services team on +44 (0) 208 267 4064 or email ics@haymarket.com.
Please note, the above FAQs may be subject to change to adhere to any new COVD-19 restrictions and social distancing guidelines in place at the time of the event.
